The Recorder’s Office was created in 1839 by the First Legislative Assembly. Grundy County was formed in 1856 and the first recorded document was filed on June 9, 1856. The Recorder continues to maintain official records of documents affecting title to real estate. Every real estate transaction that takes place begins in the Recorder’s Office. One of the major duties of the office is the management of public records. As a result, accuracy and preservation of records are a must in the Recorder's Office. Instruments that are recorded are not only important for today, but serve as a historical library for all of the tomorrows.

In addition to real estate transactions, the Recorder’s Office issues boat, snowmobile and ATV registrations, titles and liens; records veterans’ discharge papers; processes passport applications; accepts marriage applications and issues the subsequent license; issues certified copies of birth, death and marriage records as well as other numerous duties.

Office hours are 8:00a.m. – 4:30p.m., Monday – Friday except for legal holidays.

PLEASE NOTE: The Recorder’s Office is unable to process searches that are requested by phone, email or internet.

Lands and Records Management

Deeds Contracts Mortgages Assignments, Releases Federal and State Tax Liens Affidavits Plats & Surveys Section Corner Certificates Veterans Discharge Papers Easements Condemnations Trade Names Leases 28E & Drainage Agreements Bills of Sale Articles of Incorporation Financing Statements ...plus numerous other documents

Vital Records

Issues Marriage Licenses Registers Birth, Death & Marriage Certificates Certifies Vital Records

Licenses - Registrations - Applications

Boat Registrations/Titles/Liens Snowmobile Registrations/Titles/Liens ATV Registrations/Titles/Liens Hunting and Fishing Licenses Fur Harvester Licenses Habitat, Duck and Trout Stamps Deer and Wild Turkey Licenses Landowner/Tenant Gun & Archery Licenses

Passports

As agents, recorders/registrars assist in completing and mailing applications for passports.

Other Responsibilities

Collects real estate transfer tax on conveyances of property, a portion of which is retained in Grundy County's general fund. Collects and reports auditor's fee on transfer of property. Certifies recorder's records. In the office, makes records available for genealogy research.  We cannot, by law, do phone searches for Vitals. Files detailed reports monthly and annually to the county and to state agencies.